Minimum Standards for AHSAA Affiliation

 

General

 

1.      Each association must consist of a minimum number of AHSAA registered officials and should have an Employer Identification Number (EIN).

Baseball – 15, Basketball – 18, Football – 32, Soccer – 15, Softball – 15, Volleyball – 15 and Wrestling – 8.

 

2.      A local AHSAA affiliated association can only function for one sport.   Example:  Mid-American Baseball Umpires Association (MABBUA) cannot function as one association and have contracts in the sports of baseball and softball.  MABBUA can function as one association for baseball and Mid-American Softball Umpires Association can function as one association for softball.

 

3.      Each association must provide a “local association contact person” that is responsible for communicating any and all information to and from the AHSAA office.  This current registered official must be a responsible person who is easily accessible.  The name, address, phone and email shall be provided to the AHSAA yearly.

 

4.      A current copy of the association’s Constitution and By-Laws must be filed with the AHSAA office. Each individual member of an association should be provided a copy of the association’s Constitution and By-Laws at the beginning of each season.

 

5.      The association may not contract with a school if the head coach of that sport is a member of the association.

 

6.      The association must not adopt any rules or regulations that conflict with the rules and regulations of the AHSAA.

 

7.      Letter of Inquiry – The AHSAA may at anytime send an official letter of inquiry to a local association or to an individual official.  This letter of inquiry seeks information pertaining to a conduct violation or misapplication of rules that will be stated in the subject matter of the letter.  The local association or individual official shall respond to the letter of inquiry within 7-calendar days.  The local association contact person and President are responsible for submitting the requested information. 

 

8.      The AHSAA may at any time contact an official or an association to request information (verbally or in writing) to aid in an investigation or fulfill the required tasks of the AHSAA.  The official or association shall respond in a timely manner of the requested information.

 

9.      Coaches sometime send videos to the local associations for review of official’s calls which occur during their contests. If these videos are being used for the purpose of aiding officials in training or a coach developing a better knowledge of the rules, this practice is welcomed and recommended.  However, this method may not be used by a coach or school to obtain information to appeal an ejection or to criticize and official.  A school or coach may not contact a local association or official until the 10-day window of opportunity to appeal has passed.  The only exception to this occurs when the AHSAA has asked an official or school to contact one another prior to the 10-day window.

 

10.  AHSAA policy follows NFHS rules which do not allow protests after the conclusion of a contest.  The AHSAA reviews egregious contest situations for identification purposes or when a member school appeals the application of a rule.  Only member schools may appeal the application of rules and all inquiries should be directed by the AHSAA.

 

11.  Each association must include the following standing committees: (all committee members must be a current registered official)

A.    Membership Committee

(1)   To recruit new officials for the association

(2)   To screen all applicants and make recommendations for membership

B.     Program Training Committee

(1)   To train, instruct, or direct inexperienced and experienced officials through a well-planned program of instructions on rules and mechanics of officiating.

(2)   Be responsible for a planned program on the rules or mechanics for each meeting.  Plan and conduct programs on specific problem areas as reported by members of the association or state office.

C.     Assignment Committee

(1)   To make all initial assignments according to the schedule of schools being served.

(2)   The assignor or booking agent makes any necessary adjustments after the initial assignments are made as needs arise and is responsible for assuring every school or a complete crew of officials.

(3)   Officials currently serving a suspension may not be on this committee or make any assignments (including the booking agent)

D.    Grievance Committee

(1)   Investigate charges, disputes, and complaints made by coaches, school officials, or members of the association.

(2)   Conduct hearing on problems pertaining to or within the local official’s association and report its finding to the board of directors.  The board of directors upon appeal will make a binding decision and will notify the state office when requested.

(3)   Board members or officers should not serve on the grievance committee.

E.     Ethics Committee

(1)   To observe the conduct of the officials at the meetings, on the field, and when possible, after contests.

(2)   To hold meetings on the proper conduct of an official in a general manner and hold individual conferences in a professional way with an official who has personal problems in or with his officiating responsibilities.

(3)   Board members and officers should not serve on this committee.

F.      Election Committee

(1)   Conduct annual elections of all officer positions by the general membership for the association.  Terms of officers may be set up to four years at the discretion of the association.

(2)   To assure that current AHSAA registered members are the only members allowed to vote.

(3)   To assure that officers or board members are elected by proper procedure as directed by the association constitution for the following season at the conclusion of the current season.

 

 

Registration and Individual Membership

 

12.  All officials registering with the AHSAA must complete and pass the AHSAA rules test and attend two associational rules meetings before being assigned to officiate an AHSAA contest during the current season.  This is not a requirement to be assigned as a clock operator.  A grade of at least 80% is required to pass the registration exam.  A score of 70% is required to be a restricted official.  Restricted officials may only work contests at the junior high or middle school level.  Any official at the age of 16 and above who makes at least 70% and below 80% will be a restricted official.  Restricted officials may serve as clock operators at the varsity level.

 

13.  Each official is considered an independent contractor.

 

14.  Any person at least sixteen years of age may be recruited and registered as an AHSAA official.  An individual must be at least 19 years of age to officiate a varsity contest. Restricted officials may be used to keep the clock or any other auxiliary position during a varsity contest.

 

15.  Any individual convicted of a felony shall not be allowed to register with the AHSAA until the sentence has been completed.

 

16.  Any official registered with the AHSAA shall be a member of only one local AHSAA affiliated association per sport.  An official may only receive AHSAA contest assignments through his or her local association.  (Assignment committee or booking agent) Any violation could result in suspension from the AHSAA for a period of one year.  A local association may borrow officials from another association with the permission of both booking agents.

 

17.  An official may not transfer to another association without being in good standing from the previous (or current) association.  This includes any financial obligations and/or suspensions.

 

Meeting Requirements

 

18.  Each association should conduct a uniform inspection to ensure that officials have the proper approved AHSAA uniform.  Any official out of uniform is subject to a two-week suspension.  Two such violations in the same year could result in a one-year suspension.  Officials should only wear the AHSAA uniform for AHSAA contest.  Officials are considered to be independent contractors and thus do not represent the AHSAA in any non-sanctioned event or contest. In accordance with safety rules adopted by the NFHS for players, the wearing of jewelry by contest officials is prohibited.  (Wedding bands and medical alert bracelets may be worn)

 

19.  Each association should conduct at least four associational rules meetings prior to any of its members working a regular season contest.  The local association shall conduct a minimum of two associational meetings each month during the regular season.  A planned rules program should be conducted at each meeting.  Topic assignments should be made in advance.

 

Assigning Guidelines

 

20.  An official shall not be assigned to officiate two consecutive varsity contests for the same school. (Back to back contests within the same assignment do not apply.  Example: a baseball doubleheader) All scratches by any AHSAA member school must be honored during regular season. Upon request, prior to the season, each association will send a scratch list to their contracted schools.  Each association shall provide a scratch list to any school that request it prior to the season.  The school (contracted or not) shall return the list to the association prior to the beginning of the season.  A maximum of 5% (but at least 1 official) of an association’s roster may be scratched.  This may not exceed 5% of any race or gender of the association’s membership.  Thereafter, scratches are only permitted by going through the AHSAA state office.  (Must provide a written explanation of the scratch request on school letterhead with the principal’s signature.)

 

21.  An official having close ties with a school shall not officiate any contest involving that school.  For example, but not limited to: close relatives, school employees, former school employees (within 5 years), or recent school graduates (within 5 years). This includes an official having a family member that attends the school.

 

22.  An official is subject to suspension for failing to fulfill an AHSAA assignment by rejecting it for another non-AHSAA organization.

 

23.  A local affiliated association shall assign all AHSAA member school contest prior to assigning non-member contest.  Priority assigning must be given to the AHSAA member schools first.  This includes the protocol of assigning the “best” officials available to the AHSAA contest.

 

Post Season Assignments and Championship Contest

 

24.  Officials selected for post season contest are selected based on numerous factors.

A.    An official’s classification must be in the top 50% of all registered officials.

B.     Work a minimum number of varsity contest: Baseball – 10 games (to qualify for state finals), Basketball – 12 games (to qualify for regionals and state finals), Football – 6 games (4 games at same position for all playoff rounds), Soccer – 6 games (to qualify for state finals), Softball – 12 games (to qualify for regionals and state finals), Wrestling – 6 matches (to qualify for sectionals and state finals)

C.     Classification points are based on the following categories

(1)   District Director Rating (25 points)

(2)   Local Association Rating (10 points)

(3)   Classification Exam (20 points)

(4)   Weekly Quizzes (10 points)

(5)   District Camp (20 points)

(6)   Summer Conference (5 points, plus worth 10 points toward district camp)

(7)   State Camp (bonus of 10 points)

(8)   Experience (10 points, currently not included in total)

D.    Other factors include, but not limited to, game performance/evaluations, presence, communication, approachability, attitude and coach’s recommendations/evaluations

E.     Although camp (district and state) is not a requirement for post season selection, camps as well as taking quizzes and classification exams are strongly considered in the process

 

Conduct Violations

 

25.  Officials are prohibited from using tobacco, of any kind, in the vicinity of the playing area before, during, or after the contest.

 

26.  Any official that is found to be consuming alcohol on the day of a contest is subject to a one-year suspension from officiating. (This includes consumption of alcoholic beverages while in AHSAA uniform)

 

27.  An official is subject to a two-week suspension for the use of profanity or other unsportsmanlike or unprofessional conduct.

 

28.  An official is subject to up to a one-year suspension for failing to fulfill any AHSAA contest assignment. (to include state camp confirmations)

 

29.  Any individual convicted of a felony shall be suspended from the AHSAA until the sentence has been completed.  An individual arrested and charged with a felony may be temporarily suspended or placed on probation until the charge has been adjudicated.  An official is subject to be reprimanded, fined, suspended or placed on probation for any conduct unbecoming of an official.

 

30.  An official is subject to suspension for failing to file an ejection report within 12 hours of the ejection.  Ejections should be submitted within 2 hours of game completion.

 

Reports (all reports should be submitted within 2 hours after game(s) completion but no later than 12 hours after game(s) are completed.)

 

31.  Ejection reports – The official calling the foul that results in an ejection is responsible for submitting an ejection report to the AHSAA office.  It should have a brief but accurate (to the point) description of the conduct that led to the ejection.  The school, name and/or number if a player (position or title if coach or other team personnel), and reason for ejection.  More than one ejection may be reported on a form.  Players ejected for leaving the bench, sideline or field position during an altercation must be designated as such.

 

32.  Incident reports – An incident report is used to report any discrepancies other than an ejection.  This includes but is not limited to early termination of a contest, weather or other unusual delays, unruly fans, failure to provide adequate security, improperly marked playing field or court, inadequate dressing facilities, inappropriate contact with an official, or a non-ejecting incident before/during/after the game.

 

33.  Extra reports – Anytime an altercation occurs that has players coming off the bench, sideline or leaving positions, all officials assigned to the contest should submit an email report to the AHSAA director of officials describing the situation.  Officials should also contact the district director and local association contact by phone as soon as possible.

 

34.  Other reports – various sports require other reports.  All reports should be submitted accurately and in a timely fashion.