January 12, 2018
SUBJECT: AHSAA Job Announcement
Due to a recent vacancy, the Alabama High School Athletic Association (AHSAA) is seeking applicants for the position of Administrative Secretary. Applications will be accepted immediately through Monday, January 29, 2018.
Summary of Administrative Secretary Position
We are currently seeking a reliable, responsible Administrative Secretary to assist the AHSAA Executive Director and the executive staff in the day-to-day operations of said organization, which include regulating and coordinating interscholastic athletic competition in an equitable manner while promoting the value of interscholastic athletics as an integral part of a student’s education-athletic experience by representing all member schools.
This position is to support the AHSAA executive staff by providing timely and quality assistance in all administrative and clerical capacities to assistant directors within our organization. The ideal candidate will be skilled and organized including ability to multi-task as well as professional in dress and actions. To be successful, candidates should be self-motivated and proactive, able to work under pressure to meet deadlines, and have exceptional communication skills. Previous experience as an Executive Assistant/Secretary is strongly preferred, but not required. All applicants must be very familiar with office management technologies, including Microsoft Office.
Qualifications of Administrative Secretary
The requirements listed below are representative of the education, experience, knowledge, skill and/or ability required.
§ Minimum education requirement: High school or GED (college preferred)
§ Proficient English background
§ Excellent communication, organizational, and presentation skills
§ Self-directed leader who demonstrates initiative
§ Computer and Microsoft Office, Adobe, and Photoshop, as well as other technological skills
§ Availability to work occasional overtime at various times throughout the year (some nights/weekends)
§ Social Media proficiency with Facebook, Twitter, Instagram, Snap Chat, etc. (Not required, but desired)
§ Graphic design and/or digital editing skills (Not required, but desired)
Essential Functions of Administrative Secretary
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
§ Communicate with administrators and coaches from across the state by phone and email blasts
§ Assist Special Programs Director in coordination of all Lunch & Learn clinics
§ Assist AHSADCA Director in coordination, planning and implementation of the Principals’ and Athletic Directors’ Conference and the Summer Conference
§ Assist Technology Director with transcripts and questions from member schools
§ Serve as receptionist, along with other secretaries/Answer phones, etc.
§ Proficiency with the usage of C2C or other content management software
§ Assist Assistant Director with fine/ejections
§ Send timely notifications and receipt payments into Access data base
§ Distribution of Faxes to executive staff
§ Bus Reclassification Coordinator
§ Assist Associate Executive Director with the Middle School Conference
§ Assist assistant directors with creation of Power Points
§ Assist with printing and mailing of AHSADCA membership cards
§ Assist with printing and mailing of ECO cards
§ Ability to use audit software to monitor member schools with required documents using Dragonfly
or other document management software
§ Any other duties as assigned by the Executive Director and/or Office Manager
Salary: Commensurate with qualifications
All completed cover letters and resumes should be emailed as an attachment to:
Sandy Logan, Office Manager at firstname.lastname@example.org.
Deadline for submission of applications: Monday, January 29, 2018